Use the information below as a checklist for submitting your proposal. See also Follow the guidelines for additional details about the grant process.
Do your homework
Think through your plan and its implications.
- Can you imagine any liabilities such as a potential for people to be hurt or damage to property? How can you plan to reduce risk?
- Does your proposal involve another student group or MIT office? Make sure to reach out to them to secure their participation in your proposal
- you are expecting more than 100 attendees at an event
- more than 20% of attendees are not members of the MIT community
- events are cosponsored with a non-MIT partner
- alcohol will be served (please note that grant funds may not be used to purchase alcohol, however it may be served at your event)
- there will be entertainment
- minors will be in attendance
Write your proposal
Complete the proposal form. If you have questions, please contact grants staff at gslg [at] mit [dot] edu.
If you are planning an event, be sure to consult the Event Planning Guide for students published by the Campus Activities Complex & Student Activities Office. For large events, the Institute Event Planning Guide is a comprehensive resource.
Include a budget
- Total funding requested
Note any additional sources of funding, including grants from other offices, departmental funding, and ticket revenue.
- Detailed breakdown of how funds will be spent
- number of participants
- number of events
- cost of publicity
- cost of food and beverages
- cost of local transportation
- cost of materials and services
- budget for police detail and licensing fees, as necessary
- If you have an MIT account number you are using for this project, include it along with the account supervisor. Please note: your MIT student ID is not an account number; be sure to ask if you have questions.