Follow the guidelines

Who can apply

Anyone interested in enriching the graduate experience can apply, including: graduate and undergraduate students, spouses, faculty, staff, alumni, departments, and student groups.

How to apply

Please refer to “Write your proposal.” If you would like to explore your ideas with someone before you submit your proposal, contact the grants staff at gslg [at] mit.edu.

When to apply

The next deadline for proposals will be October 12, 2018.

proposal characteristics

Consideration will be given to proposals of both modest and broad scope. Proposals might be for one-time events, a series of events, or a program of up to two years’ duration.

  • In general, funding will not cover the following:
    • equipment (cameras, computers, furniture)
    • start-up activities or research
    • alcohol
    • air travel
    • payments to guest speaker (i.e. honorariums)
    • stipends for proposal authors; proposal authors are expected to volunteer their time
    • house parties
    • donations to charities

Please note: Graduate Student Life Grants are not intended to be used as partial funding for previously planned conferences.

If your project has a start date prior to December 1, this may not the appropriate funding source for you as decisions and funds will not be available before that date.

Write for success

A proposal will be evaluated based on the extent to which it identifies and addresses a community need; its feasibility; and its potential impact.

  • Community: Explain the need and how your proposal addresses that need
  • Feasibility: Clarify that the effort is achievable within the proposed time frame and budget; explain why the project team is the appropriate one to implement your idea
  • Impact: How will your proposal make a difference?

Notification

The Office of Graduate Education appoints a selection panel made up of graduate students and administrators. The selection panel may request further details about your proposal; recommend minor changes; and/or offer a grant total that is more or less than what you requested.

All proposals will be acknowledged. You will learn if your proposal has been approved in early December, and there will also be a public announcement about the successful proposals.

Acceptance

If your proposal is accepted, you will receive written acknowledgment from the Office of Graduate Education. This includes a contract that spells out terms for acceptance of your grant funding. Before receiving funds, you must agree to submit a report when your project is finished.

Reporting

Written reports are due on an annual basis. Please see “Report on progress” for more information.