- Consideration will be given to proposals of both modest and broad scope. Proposals might be for one-time events, a series of events, or a program.
- A proposal will be evaluated based on the extent to which it identifies and addresses a community need; its feasibility; and its potential impact.
- Community: Explain the need and how your proposal addresses that need.
- Feasibility: Clarify that the effort is achievable within the proposed time frame and budget; explain why the project team is the appropriate one to implement your idea.
- Impact: How will your proposal make a difference?
- Funding will not cover the following:
- equipment (cameras, computers, furniture)
- start-up activities or research
- air travel
- payments to guest speakers (i.e. honorariums)
- stipends for proposal authors; proposal authors are expected to volunteer their time
Please note: Graduate Student Life Grants are not intended to be used as partial funding for previously planned conferences.
See sample budget and template with cost guidelines.
- Total funding requested
Note any additional sources of funding, including grants from other offices, departmental funding, and ticket revenue.
- Detailed breakdown of how funds will be spent
- number of participants
- number of events
- cost of publicity
- cost of food and beverages
- cost of local transportation
- cost of materials and services
- budget for police detail and licensing fees, as necessary
- If you have an MIT account number you are using for this project, include it along with the account supervisor. Please note: your MIT student ID is not an account number; be sure to ask if you have questions.
Think through your plan and its implications. Please refer to the Event Planning Guide as well.
- Can you imagine any liabilities such as a potential for people to be hurt or damage to property? How can you plan to reduce risk?
- Does your proposal involve another student group or MIT office? Make sure to reach out to them to secure their participation in your proposal.
- you are expecting more than 100 attendees at an event
- more than 20% of attendees are not members of the MIT community
- events are cosponsored with a non-MIT partner
- alcohol will be served (please note that grant funds may not be used to purchase alcohol, however it may be served at your event)
- there will be entertainment
- minors will be in attendance
For large events, the Institute Event Planning Guide is a comprehensive resource.
The Office of Graduate Education appoints a selection panel made up of graduate students and administrators. The selection panel may request further details about your proposal; recommend minor changes; and/or offer a grant total that is more or less than what you requested.
All proposals will be acknowledged. You will learn if your proposal has been approved by December 1, 2019and a contract will be sent to you that spells out terms for acceptance of your grant funding. Before receiving funds, you must agree to submit a report when your project is finished.
Reporting on your project
All grant authors are required to report on their project, which includes a summary of each event or activity, including but not limited to budgeting, descriptions, and demographic data (number of grad students and their department affiliation, etc.) on attendees.